For Transfer at Year 7 – 2012/2013 Academic Year
Hampshire County Council is the admission authority for all community and voluntary controlled primary and secondary schools. The admission arrangements are determined by the County Council, after statutory consultations.
The County Council will consider first all those applications received by the published deadline of midnight on Saturday 15th January 2011. Late applications (i.e. those submitted after midnight on 15th January 2011) will be considered after all on time applications unless exceptional circumstances merit earlier consideration. Letters to parents offering a secondary school place will be sent by the County Council on 28th April 2011.
The published admission number (PAN) for Frogmore Community College for 2012/2013 is 140.
There is an established programme of consultation between Frogmore Community College and the Junior/Primary schools. The staff with responsibility for the transfer of students to the College visit the primary schools to meet the teachers and students. All students visit the College during the summer term to begin the process of familiarisation and to sample the curriculum.
All parents considering sending their children to Frogmore are invited to an Open Evening and Open Mornings held in the Autumn Term, to learn about the work of the College, to inspect facilities and to meet staff. We are also holding a ‘Taster Day’ in September 2011 for all Year 6 students in our Partner Schools and any other Year 6 child interested in joining us in September 2012.
For the main admission round, all preferences will be considered simultaneously and ranked in accordance with the admission criteria. If more than one school can offer a place, the parent’s highest stated preference will be allocated.
If the college is oversubscribed, as was the case for entry into Year 7 in September 2012, places will be offered in the following priority order. Places for late applications will be allocated using the same criteria.
1. Children who are in the care of a local authority or provided with accommodation by that authority in accordance with Section 22 of the Children Act 1989. (A letter from Social Services confirming the child’s status must be provided.)
2. Children or families who have a serious medical, physical or psychological condition which makes it essential that the attends the preferred school rather than any other. (Appropriate medical or psychological evidence must be provided in support).
3. Children living within the designated catchment area of the school who at the time of application have a brother or sister (including children living as siblings in the same family unit) on the roll of the preferred school and who will still be on roll at the time of the sibling’s admission.
4. Children living within the catchment area of the school who live closest to the school, based on a straight line from school to the entrance of the property.
5. Children living outside the catchment area of the school who at the time of application have a brother or sister (including children living as siblings in the same family unit) on the roll of the preferred school and who will still be on roll at the time of the sibling’s admission.
6. Children living outside the catchment area of the school who, at the time of application, attend one of the linked primary schools, namely: Frogmore Junior School and Hawley Primary School, Potley Hill Primary School.
7. Children living outside the catchment area of the school who live closest to the school, based on a straight line from the school to entrance of the property.
N.B. School Closures Statement
In the event of a school closure, pupils from the closing school may be given a higher priority (for example this might include the child treated as in-catchment) within the admissions criteria for any school nominated as the receiving school. Specific arrangements will be determined by the Local Authority in accordance with School Admissions Code and will be published at the time for the specific schools affected by a particular closure.
Criteria 3 and 5 includes children who at the time of application have a sibling for whom the offer of a place at the preferred school has been accepted, even if the sibling is not yet attending.
If the school is oversubscribed from within any of the above categories, straight line distance will be used to prioritise applications; applicants living nearer the school have priority. Hampshire County Council’s Geographic Information Systems (GIS) will be used to determine distances. Distances to multiple dwellings will give priority to the ground floor over the first floor and so on. On individual floors, distances will be measured to the stairs leading to the communal entrance. The entrance to the College property is defined as the front door to the main reception area. This method of prioritising admissions will also apply to any ‘school specific’ criterion unless otherwise stated in the school's brochure.
If the last pupil to be offered a place within the school’s published admission number (PAN) is a multiple birth or same cohort sibling, any further same cohort sibling will be admitted, if the parents so wish, even though this may raise the intake number above the school’s PAN. The PAN will remain unchanged so that no other pupil will be admitted until a place becomes available within the PAN.
Pupils with statements of special educational needs
The governors will admit any pupil whose final statement of special educational needs names the school.
In-Year Fair Access placements by the local authority
The local authority must ensure that all pupils are placed in schools as quickly as possible. It may therefore sometimes be necessary for a pupil to be placed by the local authority, or a local placement panel acting on behalf of the authority, in a particular school even if there is a waiting list for admission. Such placements will be made in accordance with the provisions of any protocol approved by the Admission Forum, based on legislation and government guidance. If an admission through Fair Access raises the number on roll above the PAN, no further pupil will be admitted from the waiting list until a place becomes available within the PAN.
Waiting Lists When all available places have been allocated, a waiting list will be operated by the local authority. Parents who wish their child to be included on the waiting list must inform the local authority in writing. Any places that become available will be allocated according to the criteria of the admission policy with no account being taken of the length of time on the waiting list or any priority order expressed as part of the main admission round. Fair Access admissions and school closure arrangements will take priority over the waiting list.
The waiting list will be reviewed and revised –
· each time a child is added to, or removed from, the waiting list;
· when a child’s changed circumstances will affect their priority;
· at the end of each school year, when parents with a child on the waiting list will be contacted and asked if they wish to remain on the list for the following school year.
Parents may keep their child’s name on the waiting list of as many schools as they wish and for as long as they wish.
Adopted by the Governing Body June 2011